The information collected through our application and subscription forms is stored in a database managed and processed by the VERTCOM Agency, on behalf of the ICIM-18 Secretariat – Institut Européen des Membranes (IEM), 300 avenue du Prof. Emile Jeanbrau, 34090 MONTPELLIER, France.
This document was updated on February 5th, 2025.
PERSONAL DATA
This page provides information about how your personal data is handled on this site. The ICIM-18 Secretariat ensures compliance with the General Data Protection Regulations (GDPR) and the French Data Protection Act in all personal data processing activities on this site.
Browsing the site is free and does not require a user account. However, to offer personalized services such as document submission, event registration, and email alerts, we may need you to provide certain personal information.
In this context, the ICIM-18 Secretariat will handle your personal data, which may include details such as your consultation records, registration for alert services, and data collected during account creation for document submission or event registration.
The data controller for the showcase site https://icim2026.org/ is the ICIM-18 Secretariat.
PROCESSING OBJECTIVE
The information submitted via forms is used for identification, content ownership verification, and communication purposes (e.g., sending email notifications regarding the acceptance or rejection of your documents).
LEGAL BASIS FOR PROCESSING
Data collection is based on your consent or voluntary participation.
RECORDED DATA
Account Creation
- Last name (required)
- First name (required)
- Title (required)
- Function or job title (required)
- Institution (required)
- Mailing address (required)
- Phone number (required)
- E-mail address (required)
- Login/username (required)
- Password (required)
Document Submission
Within the document submission form, we capture the type of actions taken and your user ID (e.g., to identify the submitter, editor, or moderator of a document).
Event Registration
During event registration, the information provided in the registration form is recorded for managing registrations.
Website Visits
Data accessed on the website may be logged for statistical and security auditing purposes through the web server and stored in compliance with legal obligations. Download statistics for files are compiled by anonymizing IP addresses, and visit statistics are generated using Google Analytics.
DATA RETENTION PERIOD
Personal data will be retained until the account is deleted. Non-anonymized consultation data (server logs) will be retained for one year.
DATA RECIPIENTS
The recipients of the collected data are staff members of IEM, members of the ICIM-18 organizing committee, and site administrators. The processing does not involve automated decision-making (in accordance with Article 22 of the GDPR).
DATA TRANSFER OUTSIDE THE EUROPEAN UNION
There are no transfers of data outside the European Union, except for the mailing list, which will be shared with the next ICIM chairmanship.
COOKIES
- Cookies are used to customize your browsing experience on our websites and platforms. They collect anonymized personal data such as IP address, geolocation, visit duration, and page views. Google Analytics cookies are used for this purpose. For more information about data processing, please refer to Google’s policy: https://policies.google.com/
- Users have the option to add additional cookies or similar technologies. Their use is solely the responsibility of the users.
- Users are notified about cookie usage when they access the platforms and websites. They can review and adjust permissions at any time through their browser settings. However, blocking cookies may affect access to certain platform and website functions.
- The procedure for reviewing cookies varies by browser.
PERSONAL RIGHTS
In accordance with the applicable legal and regulatory provisions, including Law No. 78-17 of January 6 (as amended) relating to data processing, files, and freedom, and European Regulation No. 2016/679/EU of April 27, 2016 (effective since May 25, 2018), you have the following rights:
Authenticated Contributor
- Update or delete your data by logging into your account and adjusting the settings.
User
- Exercise your right to access and obtain information about your personal data.
- Request the updating of your data if it is inaccurate.
- Request the portability or deletion of your personal data.
- Request the deletion of your account.
- Request the limitation of the processing of your data.
- Object (for legitimate reasons) to the processing of your data.
- Withdraw your consent for the processing of your data.
To exercise these rights or if you have any questions about the processing of your data, you can contact the ICIM-18 Secretariat:
- Via the “contact” page at https://icim2026.org/
- By mail at: ICIM-18 Secretariat, IEM, 300 avenue du Prof. Emile Jeanbrau, 34090 Montpellier, France
Right to Submit a Complaint
For more information about your rights, visit the CNIL website (https://www.cnil.fr/). If, after contacting us, you believe your “Data Protection” rights have not been respected, you may submit a complaint to the CNIL.