Privacy & Terms

The information collected in our application and subscription forms is recorded in a database held and processed by the ICIM-18 Secretariat- Institut Européen des Membranes (IEM), 300 avenue du Prof. Emile Jeanbrau, 34090 MONTPELLIER- France.

PERSONAL DATA

This page aims to provide you with information regarding the handling of your personal data on this site.

The ICIM-18 Secretariat guarantees compliance with the General Data Protection Regulations (GDPR) and the French Data Protection Act in all processing of personal data on this site.

Browsing the site is complimentary and doesn't necessitate a user account. However, to offer personalized services such as document submission, event registration, email alerts, etc., we may need you to provide identification.

In this context, the ICIM-18 Secretariat needs to handle your personal information, which may include details such as your consultation records, registration for alert services, or data collected during account creation for document submission or registration purposes.

The data controller for the showcase site https://icim2026.org/ is the ICIM-18 Secretariat.

PROCESSING OBJECTIVE

The information submitted via forms is utilized for identification purposes, content ownership verification, and communication purposes (e.g., sending email notifications regarding the acceptance or rejection of your documents).

LEGAL BASIS FOR PROCESSING

Data collection is conducted based on consent or voluntary participation.

RECORDED DATA

Personal data may be collected by the ICIM-18 Secretariat.

Account creation

• Last name (required)
• First name (required)
• Title (required)
• Function or job title (required)
• Institution (required)
• Mailing address (required)
• Phone number (required)
• E-mail address (required)
• Login/username (required)
• Password (required)
• IP Adress

Document submission

Within the document submission form, we capture the type of actions taken and your user ID (e.g., to identify the submitter, editor, or moderator of a document).

Event registration

During event registration, the information provided in the registration form is recorded for registration management purposes. 

Website visits

Data accessed on the website may be logged for statistical and security auditing purposes through the web server and stored in compliance with legal obligations.

Download statistics for files are compiled by anonymizing IP addresses and visit statistics are generated using Google Analytic.

DATA RETENTION PERIOD

Personal data will be retained until the account deletion is requested.

Non-anonymized consultation data (server logs) will be retained for 1 year.

DATA RECIPIENTS

The individuals who receive the collected data are staff members of IEM, members of the ICIM-18 organising commitee and site administrators.

The processing does not involve automated decision-making (in accordance with Article 22 of the GDPR).

DATA TRANSFER OUTSIDE THE EUROPEAN UNION

There are no transfers outside the European Union, except for the mailing list, which will be shared with the next ICIM chairmanship.

COOKIES

• Cookies are utilized to customize your browsing experience on our websites and platforms, collecting anonymized personal data such as IP address, geolocation, visit duration, and page views.
• Google Analytics cookies are utilized for this purpose. Access Google Policy for more information about data processing: https://policies.google.com/
• Users have the option to incorporate additional cookies or similar technologies. Their utilization is solely the responsibility of the users.
• Prior notification of cookie usage is provided to users upon accessing the platforms and websites. Users can review and adjust permissions at any time through their browser; however, it should be noted that blocking cookies may impact access to certain platform and website functions.
• The procedure for reviewing cookies is different for each browser.

PERSONAL RIGHTS

In accordance with the applicable legal and regulatory provisions, in particular Law No. 78-17 of January 6, as amended, relating to data processing, files & freedom, and European Regulation No. 2016/679/EU of April 27, 2016 (applicable since on May 25, 2018), you have the following rights:

 Authenticated contributor

Update or delete your data by logging into your account and by settings the configuration

User

• Exercise your right to access and obtain information about the personal data concerning you,
• Request the updating of your data if it is inaccurate,
• Request the portability or deletion of your personal data,
• Request the deletion of your account,
• Request the limitation of the processing of your data,
• Object (for legitimate reasons) to the processing of your data,
• Withdraw your consent for the processing of your data.

To exercise these rights or for any questions about the processing of your data in this system, you can contact the ICIM-18 Secretariat: 

• “contact” at https://icim2026.org/contact or https://icim2026.org/
• by mail at : ICIM-18 Secretariat- IEM- 300 avenue du Prof. Emile Jeanbrau, 34090 Montpellier- France

Right to submit a complaint

Consult the cnil.fr website for more information on your rights.

If, after having contacted us, you believe that your “Data Protection” rights have not been respected, you may submit a complaint to the CNIL.